Turnaround & Shipping Time: When to Get Your Quicklyshow Trade Show Order?

  • Sep, 25, 2025

For companies preparing for trade shows, the delivery timing of display items directly determines the rhythm of exhibition preparation. Many Quicklyshow customers understandably ask: “How long is the turnaround?”, “How long does shipping take?”, and “When will my order arrive?” This guide explains Quicklyshow’s production turnaround, shipping options, common causes of delay, and practical planning tips so you can schedule your expo booth displays with confidence.

Core Advantage: 3–5 Days Production After Design Confirmation

Speed matters in the world of trade shows—especially when plans shift at the last minute. At Quicklyshow, once you finalize and approve the design proof and the artwork is print-ready, our standardized production process typically completes in 3–5 business days. That timeframe covers raw material allocation, printing, cutting, finishing, and basic assembly checks—so you won’t be left waiting for long scheduling windows.

To ensure the product you receive matches expectations, we follow a three-point quality assurance workflow after production:

  1. Strict Quality Inspection — material, print clarity, and structural stability are examined to remove defects.
  2. Mock Assembly — we assemble display items (e.g., frames, panels) to verify fit and on-site performance.
  3. Visual Confirmation — we send high-resolution photos or short videos for your final sign-off before shipment.

This approach benefits projects ranging from trade show graphic design Cleveland assignments to full custom trade show displays.

Multi-Dimensional Shipping Options for Trade Show Needs

After production, shipping choice drives delivery time. Quicklyshow offers flexible shipping solutions for different budgets and urgency levels— from expedited air freight for last-minute needs to economy ground services for planned shipments. Our typical order-to-delivery window (production + shipping) commonly ranges from 5 to 10 days, depending on destination and shipping method.

Pro Tip: Most orders ship via UPS Ground at no extra cost—please factor in UPS-observed holidays and our posted holiday closures when you calculate delivery. We also work with show-service partners and logistics providers (including coordination with GES Global Experience Specialists Inc when clients require venue-based handling) to smooth on-site deliveries and drayage.

No matter the carrier, we provide tracking numbers once your order ships so you can monitor transit status in real time.

Turnaround Time Details & Artwork Cut-Offs

  • Standard production windows: 2–10 business days depending on product complexity.
  • Artwork approval cut-off: 12:00 PM PST / 3:00 PM EST. Production starts the next business day following approval.
  • Example: A 3-day expedited job approved before the cut-off on Tuesday will typically ship by end-of-day Friday (excluding transit).
  • Note: We are closed on Saturdays, Sundays, and observed holidays. Production turnaround does not include shipping transit time.

Common factors that extend turnaround:

  • Artwork not uploaded via our recommended channel. (See “Upload Artwork” on our site.)
  • Files not print-ready (low resolution, wrong color mode, incorrect sizing). (See our Artwork Guidelines.)
  • Unexpected production schedule issues (material shortages, machinery downtime). We notify affected customers within 24 hours.
  • Delayed customer approval of digital proofs.

We send digital proofs for all orders—if files and orders arrive before 12:00 PM PST, you’ll usually receive proofs the same business day; otherwise proofs arrive the next business day.

4 Situations That Often Cause Turnaround Delays (and How to Avoid Them)

1) Files submitted incorrectly

Using non-recommended channels (e.g., ad-hoc emails without order numbers) causes misrouting and processing delays. Always upload via the “Upload Design Files” entry on our site or confirm the preferred method with customer support.

2) Files not print-ready

Common issues: resolution under 300 DPI, RGB instead of CMYK, incorrect bleed/margins. Review our Artwork Guidelines before submission to avoid rework.

3) Temporary production interruptions

Although rare, raw material shortages or equipment failures can occur. If production is affected, we’ll contact you within 24 hours with the expected recovery time and options—such as moving to another production line or upgrading shipping to meet deadlines.

4) Late proof confirmation

We require timely feedback on proofs. If you can’t respond within 24 hours of receiving a proof, assign a dedicated reviewer on your team to prevent start-of-production delays.

How to Plan Trade Show Display Delivery Smoothly

Trade show logistics are a system—production, shipping, venue handling, and on-site setup all interconnect. To minimize risk:

  • Order early: For domestic events, place orders at least 2–3 weeks before your event; for sea shipping or long-haul logistics, start 2–3 months ahead.
  • Set a target “in-hand” date: When placing orders, note the desired delivery date; we’ll tailor production + shipping to meet it where feasible.
  • Choose modular solutions when possible: Portable trade show booths and modular exhibition stands are faster to produce, easier to ship, and simpler to re-use—reducing timeline pressure and long-term costs.
  • Confirm venue rules early: Venues often have specific delivery windows, drayage partners, and mandatory contractors. Coordinate with your show services team or partners like GES Global Experience Specialists Inc to align arrival times and labor schedules.
  • Ask for consolidated quotes: Compare logistics providers and confirm all handling fees up front to avoid surprise charges at the dock.

If you need expedited processing, contact Quicklyshow immediately to discuss rush production options and any applicable fees. We do our best to accommodate urgent requests before production begins.

Conclusion & Contact

Clear planning is the foundation of a successful exhibition. By understanding production cycles (3–5 days after proof approval), shipping options (5–10 days typical end-to-end), and common delay triggers, you can schedule confidently and avoid last-minute stress. Whether you need help with exhibition stall design, sourcing a trusted trade show manufacturer, or selecting expo booth displays that are efficient to produce and ship, Quicklyshow is ready to help.

We provide one-stop booth design services worldwide and have been rooted in the industry for 18 years.If you need contact us.

WhatsApp:+8615220114725  Quicklyshow Alice
WhatsApp:+8613380363717  QuicklyShow Helen